14 Jan Power automate – Top Tools in Microsoft 365
Using time as effectively as possible is essential to running a successful business and is a major concern to everyone. According to Smartsheet “Over 40% of workers surveyed spend at least a quarter of their workweek on repetitive mundane tasks” ¹ which, I am sure you will agree, is an unsustainable amount of time to waste if you intend your business to thrive and grow into the future.
For example, someone tweets about your company but the comment is missed because they did it on a Saturday and you aren’t open over the weekends. Your reply is delayed, which allows the potential customer to shop elsewhere or, even worse, vent their frustration to being ‘ignored’ by your company on Twitter and other social networking sites, projecting your business as unprofessional to any and all on the internet.
Or, perhaps your business is going through a period of exponential growth and you are inundated with tweets, which in turn take you away from your normal duties as you have to continuously log onto your Twitter account and follow the potential customers manually.
Microsoft 365 can solve these problems and assure you are as effective with your time management as possible.
As mentioned previously, 365 has been for quite some time – and continues to be – the market leader in providing exceptional tools designed to make your work, both in the office and (more recently) remotely, as effective as possible.
Most of us have grown up using 365 and its range of tools, and for a lot of us, they have become an integral part of our day – both in our free time and when working. 365 changed the way we work forever and raised the bar as to what we perceive to be a good tool for what we need to achieve.
One of the tools that have revolutionised the way we work and manage our time is Power Automate.
Introducing Power Automate
Power Automate makes it possible for cloud services to work in unison and talk to one another – you can create a workflow with a multi-step flow across a variety of applications.
How can Power Automate help me and my business?
Using the examples we previously explored, if you are inundated with tweets or are out of office when receiving them, Power Automate makes it possible to set up a flow that follows the potential customer, sends them a reply, and adds them to a spreadsheet that is then automatically emailed to you for your approval. It then inserts their contact details into your sales channel. This gives you time to do the things that actually require your attention.
Power Automate makes work functions easy.
Power Automate also makes it possible for you to manage approvals on the go; whether on your phone, by email, or on the web. This streamlined approval process works with data in SharePoint, Microsoft 365, Twitter, and over 100 other services.
Another example of effective time management is that if you are paying an employee top wage to complete a task the last thing you want them to do is to waste their precious hours doing tasks that take time and are below their skill set.
Let’s take a look at how Power Automate works.
How Power Automate works
As we have seen, the concept of business process automation is working from an initial trigger action, be that prescheduled or because of a prior human action, initiating a series of pre-scripted steps to take place. To ensure you have some control you can define your own parameters from which the automation will act.
Using automation within your business at any and every opportunity should be a top priority. It will allow you and your staff to carry out more meaningful tasks and leave the mundane to technology.
Your Microsoft 365 experts
At Inology we offer expert IT support. We can help you understand how to get the most from your IT and ensure you are using tech to its full potential both in-office and when working remotely. Call us now and speak to one of our Microsoft 365 specialists to discover where you can achieve more with your IT both now and going into the future.